You can't create an RPT to move messages to the archive. You can only select a delete action for RPTs - either delete and allow recovery or permanently delete. RPTs are retention tags for default folders. After the RPT for the Tasks folder is created, you can manage it by using the Exchange admin center. For more information, see New-RetentionPolicyTag. To create an RPT for the Tasks folder, you have to use Exchange Online PowerShell. This default folder is used to store tasks. This folder contains synchronization logs. This default folder is used to store messages that have been submitted to a Hub Transport server. To learn more, see Recoverable Items folder in Exchange Online. You can assign only the Move To Archive retention action to tags for this folder. Retention tags for this folder move items from the Recoverable Items folder in the user's primary mailbox to the Recoverable Items folder in the user's archive mailbox. It contains the Deletions, Versions, Purges, DiscoveryHolds, and Audits sub-folders. This is a hidden folder in the Non-IPM sub-tree. Because messages usually remain in this folder for a brief period, it isn't necessary to create an RPT for this folder. A copy of sent messages is saved in the Sent Items default folder. This default folder is used to temporarily store messages sent by the user until they're submitted to a Hub Transport server. These notes are also visible in Outlook on the web. This folder contains notes created by users in Outlook. This default folder is used to save messages marked as junk e-mail by the content filter on an Exchange server or by the anti-spam filter in Outlook. These actions are automatically recorded by Outlook and placed in a timeline view. This default folder contains actions selected by the user. This default folder is used to store messages delivered to a mailbox. Outlook on the web also uses this folder to save messages that were sent by the user but not submitted to the Hub Transport server. This default folder is used to store draft messages that haven't been sent by the user. Users can also configure Outlook to empty the folder upon closing Outlook. Outlook and Outlook on the web (formerly known as Outlook Web App) users can manually empty this folder. This default folder is used to store items deleted from other folders in the mailbox. Although not treated as a default folder by Outlook, it's treated as a special folder by Exchange and can have RPTs applied. This folder is created by Microsoft Lync (previously Microsoft Office Communicator). It then moves those messages to the Clutter folder. Clutter looks at what you've done in the past to determine the messages you're most likely to ignore. This folder contains email messages that are low priority. This default folder is used to store meetings and appointments. This RPT is available only in Exchange Online. The Archive feature provides a fast way for users to remove messages from their Inbox without deleting them. This folder is the default destination for messages archived with the Archive button in Outlook. You can create RPTs for the default folders shown in the following table. Retention Policies contain Retention Tags, which are settings you can use to specify when a message should be automatically moved to the archive or when it should be deleted.Ī Retention Policy Tag (RPT) is a type of retention tag that you can apply to default folders in a mailbox, such as Inbox and Deleted Items. You can use Retention tags and retention policies to manage email lifecycle. They provide you with a single mechanism to centrally manage both retention and deletion of content across Microsoft 365. However, we recommend that going forward, you use retention policies and retention labels instead. If you currently use messaging records management, this older feature will continue to work side-by-side with retention policies and retention labels. However, you should continue using messaging records management to move messages to archive mailboxes. To proactively retain or delete mailbox content for information governance in Microsoft 365, we recommend that you use retention policies and retention labels from the Microsoft Purview compliance portal, instead of messaging records management that's described on this page.
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